Data protection policy
1. The data controller
AIVANCITY SAS is a mission-driven company responsible for the activities of initial and ongoing training at aivancity School for Technology, Business & Society Paris-Cachan, with a capital of 200,000 euros, registered with the Nanterre Trade and Companies Register under number 883439929, headquartered at 61 Avenue du Président Wilson, 94230 Cachan (« aivancity »).
aivancity implements through its websites https://www.aivancity.ai/ et https://aivancity.myapply.online (the « Sites ») processing of your personal data as the data controller.
2. The personal data collected
aivancity is required to process the following categories of personal data:
- Identity data (e.g., name, first name, email address, postal address, date of birth, phone number, identification documents, nationality, country of residence);
- Educational data (e.g., diploma, academic transcript, letter of recommendation, employer, apprenticeship contract);
- Data from evaluation interviews (e.g., assessment, admission;
- Payment data (e.g., banking details;
- Statistical data related to communications sent;
- Connection and browsing data collected through the Sites (e.g., country of the IP address, acceptance or refusal of cookies).
- Data from evaluation interviews (e.g., assessment, admission);
3. The purposes of processing your personal data and the legal bases
aivancity processes your personal data to achieve the following purposes:
| Purposes | Legal bases |
|---|---|
| Processing of candidacy applications submitted via the Sites (including the submission of applications and the creation of a personal account) | Pre-contractual measures and consent |
| Analysis of applications (including the study and evaluation of applications, administrative and financial management of applications, organization of interviews) | Legitimate interest |
| Management of information requests (e.g., contact, information about the endowment fund, publication of the observatory, information about the citizen mission) | Legitimate interest |
| Processing requests for documentation delivery (e.g., white papers, studies, brochures) | Legitimate interest |
| Management of requests for registration to aivancity communications | Consent |
| Sending email communications about aivancity's news, events, and courses (Communications may be personalized based on the country, level of study, and requested programs) | Consent |
| Management and monitoring of contact requests, via email, telephone, or WhatsApp | Consent |
| Management of event registrations | Consent |
| Conducting studies, statistics, or surveys on training programs | Legitimate interest |
| Tracking and analysis of user activities on the Sites, measuring Site traffic, and improving Site performance (through cookies) | Consent and legitimate interest |
| Implementation of security measures for the Sites | Legitimate interest |
| Management of requests to exercise rights | Legal obligation |
4. The duration of personal data retention
Your personal data is kept for the durations indicated below, determined according to the purposes of the processing:
| Purposes | Duration |
|---|---|
| Management of applications, candidate requests, and dedicated accounts | 2 years after the request |
| Management of information requests / Processing requests for documentation delivery / Management and monitoring of contact requests, via email, phone, or WhatsApp / Handling event registrations / Conducting studies, statistics, or surveys on training programs | 3 years after the request. |
| Management of requests to exercise rights | 5 years after the request. |
| Sending email communications about the news, events, and training sessions at aivancity. | Until unsubscribed |
5. The recipients of your personal data
Your personal data is transmitted:
- to the internal staff members of the relevant departments at aivancity responsible for responding to and processing your requests;
- to service providers involved in achieving the purposes (hosting, maintenance, and management of the Sites, sending our communications, managing applications, and registrations).
Your personal data may be transferred to a third country outside the EU. In this case, aivancity ensures, in its relationships with its service providers, the existence of sufficient guarantees for the protection of personal data. To this end, it ensures the conclusion of standard contractual clauses adopted by the European Commission and the existence of enhanced security measures.
6. The protection of your personal data
As the data controller, aivancity takes all necessary measures to preserve the security and confidentiality of your data, including preventing damage to it or unauthorized access by third parties.
7. YOUR RIGHTS REGARDING YOUR PERSONAL DATA AND THE PROCEDURES FOR EXERCISING THESE RIGHTS
You have the right to access, question, rectify, and delete (provided it does not harm the execution of the contract or compliance with legal and regulatory obligations) your personal data. You also have the right to limit one or more processing activities of your personal data, the right to modify and/or withdraw, at any time, consents regarding the processing of your personal data based solely on your consent, the right to object to the processing of your personal data based on the legitimate interest of Aivancity or necessary for the performance of public service missions, the right to data portability, and the right to define general and/or specific directives regarding the fate of your personal data and how you wish your rights to be exercised after your death.
To exercise your rights, you can contact the Data Protection Officer (DPO) of Aivancity at the following email address: [email protected].
In case of dissatisfaction, you have the right to file a complaint with the National Commission for Data Protection and Liberties (CNIL) online (https://www.cnil.fr/fr/plaintes) or by mail at the following address: CNIL - 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07. Tel: 01 53 73 22 22.
8. The deposit and management of cookies
A "cookie" is a text file that may be deposited when visiting a website or a mobile application and is stored on the hard drive of your device.
The cookies described below may be deposited and/or read in your browser during your visits to the Sites.
| Type of cookies | Description | Legal basis | Lifetime |
|---|---|---|---|
| Functional cookies (_hs_cookie_cat_pref) | These are strictly necessary technical cookies for the operation of the Sites, essential for navigation, allowing you to use the main features of the Sites, secure your connection, and remember your cookie choices. | Legitimate interest | Up to 6 months from the deposit of cookies |
| Session cookies (_hssc) | They allow the Sites to recognize you and remember certain settings such as your login data so that you do not have to enter the same information every time you visit the Sites. These cookies are not essential for navigation; they are only deposited with your consent. | Consent | Up to 13 months from the deposit of cookies |
| Social media cookies (_fbp) | They are used to allow certain social networks to offer advertising products, such as real-time offers from third-party advertisers. These cookies are not essential for navigation; they are only deposited with your consent. | Consent | Up to 3 months from the deposit of cookies |
| Tracking and analytics cookies (_hssrc ; _hstc ; hubspotutk ; _gid ; _gcl_au ; _ga_FCNZ6 ; _ga) | They are used to adapt the Sites to the needs of their visitors, for example by measuring their traffic, remembering the pages visited, or adapting the features of the Sites according to your browsing preferences. These cookies are not essential for navigation; they are only deposited with your consent. | Consent | Up to 13 months from the deposit of cookies |
You can manage your cookies (with the exception of necessary cookies that cannot be disabled) on each of your devices (tablet, phone, computer):
- through the cookie management platform (which you can access by clicking 'Manage your cookies' on the cookie banner or by clicking 'HERE';
- Or through your browser. The settings and deletion options for cookies vary depending on the browser and must be managed on each of your devices. They are described in the help menu of your browsers, accessible at the following addresses for the main ones:
- For Internet Explorer™ : http://windows.microsoft.com/fr-FR/windows-vista/Block-or-allow-cookies
- For Safari: ™ : https://support.apple.com/fr-fr/safari
- For Chrome™: http://support.google.com/chrome/bin/answer.py?hl=fr&hlrm=en&answer=95647
- For Firefox™ : http://support.mozilla.org/fr/kb/Activer%20et%20d%C3%A9sactiver%20les%20cookies
- For Opera™ : http://help.opera.com/Windows/10.20/fr/cookies.html
When you give your consent, you agree to the use of cookies on your device and for the relevant Site.
The last choices you made will be retained for a maximum of 6 months for your consents. After this period, your consent will be requested again.
9. THE UPDATE OF THIS POLICY
aivancity may update this policy in the event of legal or regulatory changes or changes in its services and data processing.
If substantial changes are planned regarding the processing of your personal data, Aivancity will inform you.
In any case, it is recommended to regularly consult this policy.